Staff submit from their phone, managers approve in a tap, and an approved claim is reimbursed in the payroll run you already do.
Expense claims are small money that creates big friction. A photo of a receipt, a chase for approval, a manual re-entry in finance, and a colleague quietly annoyed that they are out of pocket until next month. Every step is a place for it to stall.
HReasily makes claims digital end to end and pays them where money already moves: payroll. You set the rules, staff submit from their phones, managers approve in a tap, and the reimbursement rides the next run.
Set the claim types you allow, with caps and rules on each, so out-of-policy spend is caught at submission instead of at month end.
Approvers are notified as claims arrive and clear them in one tap on web or mobile, with multi-level flows so nothing waits on the wrong person.
Approved claims are reimbursed in your usual cycle, so there is no separate payout process and nothing slips through the gap between two systems.
Only the categories you actually allow.
Transport, medical, training and any type you add, each with its own rules, caps and approval path.
A receipt photographed where it happens.
Staff raise a claim and attach the receipt from mobile or web, so nothing waits for someone to get back to a desk.
Spend where the work is.
Claims raised in another currency are converted and reimbursed correctly, which matters the moment a team travels.
Routed to the person who owns the budget.
Approve or reject in a tap, with staff mapped to managers and a second level where a cap is exceeded.
The rule stops the claim, not you.
Caps and required receipts are checked as the claim is raised, so out-of-policy spend never enters the queue.
Spend you can slice.
Tag every claim so reimbursements roll up by cost centre, project or department rather than into one total.
Where the money already moves.
Approved claims are paid in the usual run, so there is no second payment process to manage or reconcile.
Month end holds no surprises.
Watch claim spend against budget as it accrues, by team and by category, instead of discovering it later.
Finance closes sooner.
Reimbursements flow through payroll into Xero and QuickBooks with the rest of the run.
Because claims live beside payroll, approval and payment are the same journey.
Approved claims are reimbursed in the usual run as a payment line, so no separate payout is needed.
Claims raised in another market and another currency are handled in the same flow and the same run.
Each run posts to Xero and QuickBooks as a journal, so reimbursements are already in the books.
Spend by cost centre, project and department, tracked against budget as it happens rather than at close.
hours saved a month across payroll, leave and claims
businesses across Southeast Asia
payment run, instead of a second reimbursement process